Terms and Conditions of Tender:

1.    TENDER DOCUMENTS

Tenderers will be provided with:

1. Instructions to Tenderers
2. Form of Tender
3. Bill of Quantities
4. Requirements
5. Summary of Price
6. APPENDIX A – Tenderer's Integrity Declaration
7. APPENDIX B – Lampiran 1 (Annex 1)
8. APPENDIX C – Experience of Company / Tenderer
9. APPENDIX D – Information on the Distribution of Approved Labour Quota
   
10. APPENDIX E – Submission Box​
    

a)    The copy of the Contract Document fully priced in ink shall be submitted in a sealed envelope and marked as follows:

The copy of the Contract Document shall be addressed to:

PENGERUSI
LEMBAGA TAWARAN KECIL
Kementerian Hal Ehwal Dalam Negeri
Jalan James Pearce
Bandar Seri Begawan BS 8610
Negara Brunei Darussalam

not later than 2:00 P.M. on Tuesday, 26^th MAY 2026.

b)    In the case of a Tender not being delivered by hand, the Tenderer must arrange for his Tender to be posted in time to reach the Stipulated Place not later than the Time and Date Stated.

c)     Any Tender delivered after the stipulated time, from whatever cause arising, will not be considered. Postage date shall not be accepted as date of submission of Tender.

d)    In no case shall the government be responsible for any expenses incurred by a Tenderer in the preparation of any submission of this Tender.

4.      VALIDITY OF TENDER

Tenders shall remain valid for SIX (06) MONTHS from the date of closing of this Tender.  No Tenderer may withdraw his Tender within that period.  Until a formal agreement is prepared and executed, this Tender together with a written acceptance constitutes a legal and binding contract.

5.      TENDERER'S RESPONSIBILITIES

The Tenderer shall examine for himself the Tender Document in order to ascertain the matter as to which he shall be deemed to have satisfied for himself and the risks and obligations which he is to undertake.  Each Tenderer is held to have checked all pages as stated in the contents of the Tender Document and is to refer to the Officer In Charge (OIC) for any missing items or pages.

No alterations or qualifications of any kind whatsoever may be made by the Tenderer to the text of the Summary of Tender. Any alteration or qualification made by the Tenderer will be ignored and the original text will be rigidly adhered to.

Any unauthorized condition, limitation or provision attached to the Tender, or in any covering letter, will be ignored and may result in the rejection of the Tender.

6.      ERRORS AND DISCREPANCIES

Should the Tenderer find any discrepancy, error or omission in the Tender Document prior to submitting his Tender, he shall notify the Officer In Charge in writing thereof before the Closing Date of Tender.

Should the Tenderer make any errors in his extensions and/or in carrying forward to the Final Summary or any obvious pricing errors, such errors shall be so rectified and adjusted that when correctly calculated, the total to the Final Summary shall represent the same amount as that tendered by the Tenderer in the Form of Tender.

For the purpose of comparison of Tenders and acceptance of the successful tenders, the Tender Sum (in figures) as entered in the Form of Tender shall be taken as the correct total tender amount.  If on examination by the Officer In Charge, errors such as adding mistakes, incorrect transference and discrepancies between the rates and the amounts are discovered in the Bill of Quantities, the rates shall be adjusted to maintain the same Tender Sum.

The net aggregate amount of such errors will be calculated as a percentage of the Final Summary of the Summary of Tender and all unit rates throughout the Summary of Tender shall be subjected to such percentage discount or premium as the case may be.

Provisional or Prime Cost Sums shall be excluded from the calculations and shall not be subjected to such percentage discount or premium.

Before the signing of the Contract, any errors or omissions in the Tenderers rates and extensions in the Summary of Tender shall be rectified and adjusted such that the total amount shall be the same amount as that tendered by the Tenderer.

Tenderers are advised that the rates inserted in the Tender must correctly reflect the cost of the Works. If during evaluation of Tenders, rates are found, which, in the Officer In Charge opinion, do not correctly reflect the cost of the particular item, the Tender may be rejected or if considered for acceptance, shall be subject to adjustment of rates with prior agreement from the Tenderer, to provide a more equitable distribution of cost.

7.      PRICING OF TENDER

The pricing of the Tender shall be in Brunei Dollars.

The payment of the quotation fee can be made either at our Finance Unit, Ministry of Home Affairs Office. Payment made will not be refunded if the company or tenderer fails in the tender.​

The payment counter at Finance Unit, Ministry of Home Affairs Office is open at:​

The Tender Document can be obtained from Bahagian Perbandaran, 2nd Floor, Ring Wing, Ministry of Home Affairs, Jalan James Pearce, BS 8610, Negara Brunei Darussalam.

8.      AMENDMENT OF TENDER PRICES

All prices shall be written in permanent ink.

The Government shall disqualify Tenders with amendment of Tender Prices using Correcting Fluid or other Erasing Agent. Any amendment shall be made by duly crossing out the original figures and writing the amended figures above or adjacent to the original figures. All amendment made shall be duly signed by the Tenderer.

9.      TENDER TO BE ON FIRM PRICE BASIS

The Tender shall be made on the basis of the rates and prices in the Tender Document being firm and not subject to any fluctuation in wage rates, prices of materials / supplies or any other costs.

The awarded Tender figure shall be on Firm Lump Sum Price Basis.

10.    AUTHORISED SIGNATORIES

Attestation of the Form of Tender, together with all the appendices thereto and the Summary of Tender shall only be signed by the Chairman, Managing Director, Partner, Sole Proprietor, or whosoever are the authorised signatories of the Company.

In the case of authorised signatories, Letter of Authorisation shall be submitted with the Quotation. Such signature shall acknowledge that all details, prices and other particulars submitted with this Tender have been checked, discussed, verified and agreed with him.

Tenderers shall submit, where applicable and of any changes therein, with their Tender a copy of the latest:

1. Certificate of Registration and Business Extract (Business Names Act Section 16 and 17) or Certificate of Incorporation (Companies Act, Cap. 39)
2. Particulars of Directors or Managers
3. Certificate of Tax Compliance
4. Certificate of Compliance with the Employee Trust Act Cap. 167
   
   

Tenderers shall also ensure that the name(s) stated in the aforesaid documents together with the Tenderers Company Seal shall be the same as that stated in the 'Registration Certificate'. Non-compliance with this condition shall render the Tender liable to rejection.

11.    INTERPRETATION OF DOCUMENTS

If any Tenderer is in doubt as to the true meaning of any part of the Tender Document he should at once notify the Officer In Charge in writing and request clarification before submitting his Tender.  Such clarifications shall be valid if only made by the Officer In Charge by means of formal Addenda as described in clause IT.12.

12.    ADDENDA

Prior to the date of submission of Tenders, the Officer In Charge may issue Addenda to clarify or modify the Tender Document.  A copy of each addendum shall be issued to every Tenderer and shall become part of the Tender Document.  Receipt of each Addendum must be acknowledged on the form issued with the Addendum.

13.    NOTICE

Every Notice to be given to a Tenderer may be posted to the Tenderer's address as given in the Tender Document and such posting shall be deemed good service of such Notice.

14.    RIGHT TO ACCEPT OR REJECT QUOTATION

Award of this Contract shall not be based solely on financial aspects but consideration shall be of organisational, programming and technical competence as demonstrated by the Tenderers in their overall Tender submission.

The Government is not bound to accept the lowest or any Tender, nor is the Government obliged to give any reason for the rejection of any Tender.

It is the successful Tenderers responsibility to ensure that he complies with the current Government Regulations in force.

15.    SCHEDULES TO BE COMPLETED BY TENDERER

All schedules annexed to the Bill of Quantities in this Tender shall be completed in ink and submitted by the Tenderer together with his Tender. 

Failure to complete these annexes i.e. Additional Information to be supplied by the Tenderers and any Tender without the accompanying fully priced Summary of Tender is liable for disqualification.

Qualified tenders, non-conforming tenders, incomplete tenders, and those involving alteration to the Tender Document will not be considered and the Tender Deposit will be forfeited.  Tenderers must fill in the tender sum and completion period in the Form of Tender.  Tenders without complete Form of Tender will be deemed incomplete.

The following Additional Information shall be submitted together with the Tender:

1. Company Profile
2. Organisation Chart
3. Proposed Work Programme / Standard Operating Procedure / Plan of Action for the management of sheltered dogs and shelter, lists of required supplies / materials, and any other requirements stipulated in the Bill of Quantities.
   
   

16.    UNDERTAKING

In the event of a Contract being awarded, any undertakings made by the Tenderer either at the post tender interview or in any subsequent correspondence, prior to the award of this Contract, shall be incorporated into and shall form part of the Contract​.